Events Coordinator (1 Post)
Join our team at the National University of Science and Technology
Position Overview
We are seeking a detail-oriented Event Coordinator to manage the end-to-end execution of our events. You will handle everything from venue compliance and technical setup to vendor negotiations and post-event financial reconciliation.
Qualifications Required
- Bachelor of Science Degree in hospitality, business administration, marketing, communications or any social science.
- Minimum of one (1) year working experience in events, hospitality, marketing and communication.
Skills & Competencies
- Good Interpersonal communication skills.
- Understanding of protocol issues.
- Ability to assess venue suitability, check safety compliance, accessibility and layout logistics.
- Floor plan design skills – seating, stages, exhibition booths and traffic flow for optimal guest experience.
- Ability to incorporate logos, signage and corporate identity into décor and event materials.
- Coordinate digital branding using projection, LED screens and digital signage for modern branding.
- Rapid problem-solving skills when décor branding venue or equipment issues arise.
Key Responsibilities
- Coordinate venue selection, site visits, and room setup in compliance with set regulations.
- Source and negotiate contracts and manage relationships with services providers including caterers, decorations, electricians and security providers.
- Prepare details cost estimates, track expensed, and reconcile post-event finances.
- Negotiate favourable terms to maximize return on investment.
- Oversee décor, branding signage and technical setup including lighting, sound systems and staging.
- Troubleshoot and solve problems that may affect smooth flow of events.
- Identify lessons learned and areas for improvement.
Terms & Conditions
An attractive package which includes Medical Aid, Leave and Pension Benefits is offered;
details will be disclosed to shortlisted candidates.